Part of the PolarBear Buddy ecosystem
ExpenseBuddy is designed to connect with EduBuddy, HotelBuddy and PulseBuddy where required—helping institutions and businesses connect operational spending, approvals and finance visibility without data silos.
ExpenseBuddy
Expenses, vouchers, approvals, payments and accounting for growing organizations.
- Expense capture and approvals
- Voucher and ledger control
- GST-ready reporting
- Multi-unit organisations
EduBuddy Integration
Designed to connect: Department spends, vendor payments, event expenses and budget control for schools and colleges.
- Department-wise spend visibility
- Vendor bill integration
- Budget tracking
HotelBuddy Integration
Designed to connect: Purchase approvals, inventory-linked costs, maintenance bills and department-wise spending for hotels.
- Purchase order workflows
- Inventory-linked finance
- Department expense tracking
Planned connected workflows
Once ExpenseBuddy integrates with EduBuddy or HotelBuddy, the goal is for finance data to stay connected to operational data—reducing manual entry and silos.
Unified data model (planned)
ExpenseBuddy is designed to stay the centre of finance, with operational systems (EduBuddy, HotelBuddy) feeding expense data once integrations are released.
Single sign-on (planned)
One login with role-based access to ExpenseBuddy and connected operational systems is on the roadmap.
Status: Designed to Connect
These integrations are on the roadmap. Current status: Planned. Contact us for timeline.
Current ExpenseBuddy capabilities
Starting with multi-user finance control, we're building a stronger ecosystem as capabilities are released.
Multi-user web and Android access
All included named users work simultaneously across devices with role-based permissions.
Structured expense workflows
Bills → Approvals → Vouchers → Ledger → Payments → Reports stay connected.
Institutional finance control
Multiple operating units, departments and user roles with audit trails and visibility.
Discuss planned integrations
We'll map your operations and expenses and share the current status of ExpenseBuddy's ecosystem roadmap.